In an email from Friday late evening (European time) we were notified of 2 changes, seemingly related only to Zoom meetings, which will come into effect on 5 April (just a bit more than a day after the communication):
- Meeting Passwords Enabled “On”
- Virtual Waiting Room Turned on by Default
From the tests I just did, it seems that the changes are already in place.
The problem we have is that the change for forcing the meetings to have passwords seems to also apply to webinars, even though this is not mentioned in the communication.
Essentially, our tests show that join links for attendees and panelists to already scheduled webinars now do no longer work! We have sent out each webinar participant (be it a panelist or an attendee) an individual link when the participant was added to the webinar. Following these individual links now result in the Zoom app asking the participant to enter the meeting password, which was previously not set.
As we have a lot of webinars with a lot of already invited attendees, we are not practically in the position to generate and sent out individual participants the newly set passwords for the webinars. And just imagine the confusion the participants will have when trying to understand how to join; this would result in much less event attendance than normal.
My questions are:
- Is this change in the webinars intended or a side effect of the changes done to meetings?
- If it is intentional, why was it not included in the communication?
- Does Zoom consider implementing such breaking changes impacting not only developers, but all end users with only a day or two of prior notice?
- What is the recommended procedure for us to remedy this situation with regards to all already planned webinars who have already added panelists and registrants, who have received already their individual join links to the webinars?